I recently wrote 3 Steps and 9 Keys to Creating Safety on a Team in 5 Minutes, and today, I’m going to focus on creating movement. Have you ever felt stuck? Like you and your team, business, or organization are not moving, have not, maybe, moved in some time. Instead, you find that each day seems the same. A reproduction of the previous? Happens to us all.
Let’s take a look at 3 steps you can take to get moving again.
Step 1: Create Time
We are all inundated with email, all day long. In the first year in my current position, I checked email often; and, there were times when I was more focused on keeping my email in check than doing my actual job. However, email is not the job; it is a tool, nothing more.
3 suggestions for creating time by managing email
- Check periodically – morning, afternoon, and before close of business. Set this time aside. Add it to your calendar if needed. However, when you are not in your “check email time”, leave it alone.
- Prioritize the need – sounds funny, yet prioritizing your email is very important. Often, I get emails that I might not respond to for several days. Why? It’s not needed. Not every email needs a response right away, and some never need a response.
- Organize as needed – in the past three years, I’ve reorganized my email countless times. As the business changes, your calendar will change, and so should how you organize your email. Reorganizing your email so that it mirrors the current iteration of your team, business, or organization will save you the time of searching endlessly for emails to follow up on.
Step 2: Create Balance
I’ve found that finding time to work on the business (strategic thinking), instead of in the business (the weeds) is one of the hardest skills to develop. Why? Because we live in a reactive society, and work within reactive organizations.
Though you are working very hard, if you continue to work hard mostly on day-to-day operations, you will not spend the time needed on creating future plans, goals, and objectives. You will stay stuck. You must create the time to strategically think about the direction of your team, business, or organization.
3 strategies for balancing the weeds and strategic thinking
- Manage time – I’ve used multiple different time management systems in the past three years; and, what I’ve come to realize is that continuing to change how you organize yourself is okay, even needed. If the way you are organizing yourself today is not working, let it go, and try something new.
- Delegate – I’m one of those people who likes to do everything, and I have a hard time asking for help. Yet, letting your team assist you is necessary and needed. Delegating work is always essential, and is even more essential to ensure you have the time you need to create strategy.
- Slow down – I love to be in action. Simple. Yet, there are times when you need to slow down. Let some of the day-to-day operations wait, so you can just sit and think about your team, business, or organization’s trajectory; and, what you want to create as its next step.
Step 3: Create Strategy
Once you’ve created more time, and have more balance, you can now effectively work on the business. Very important.
3 strategies for creating strategy and gaining traction
- Get your ideas out – often we think about what we want to create, yet we are so busy doing other things, that we don’t get these ideas out; and, when our ideas stay within us, we cannot use them. Write them down, put them on a whiteboard, put them in a document. It matters less how you get them out, than it does that you do so, and have the time to reflect upon them.
- Invite considerations – collaborative teams and organizations talk about strategy. If you are on that kind of team, or in that kind of business or organization, invite people to consider your ideas. What do they think? Incorporate the best ideas into your ideas. If you work on a team, or in a business or organization that does not collaborate, invite people to consider your ideas anyway. Create collaboration.
- Create an action plan – once your ideas are out, you’ve invited feedback, and have had time to reflect, it’s time to create an action plan. I always work backwards. Meaning, if you are creating a strategy for next year, work those goals backward to each quarter, month, and week, and create objectives that align with the yearly goals.
With your new action plan, you can begin to create the traction you’ve been looking for. Remember, you are not alone. Most teams and organizations are in the same place. They feel stuck. That you are aware of it, is the first step. Now you can mobilize the steps outlined here, and create movement for your team, business, or organization.
Also remember, that sometimes your team, business, or organization may have to move “backward” to once again move “forward.” I’m not a fan of labeling movement, because all movement is important and needed.
For instance, COVID-19 has created a “backward” momentum for teams, businesses, and organizations all across the globe. Now what matters most? Not being concerned about moving backward. Instead, create from where you are, and you will move forward.