This past week I’ve been reflecting upon time management. Well, to be more specific, time management in relation to projects, tasks, and, then, after a conversation with a colleague of mine, energy.
Have you ever thought about scheduling your day by the energy you exert in relation to the projects or tasks you work on? Well, I had never really thought about my time this way either.
Or rather, I think a lot about how much energy a project or task takes, yet I have never created a system for analyzing my energy output.
Well, it’s about time, I think. Pun intended.
Before we go on further in the discussion, however, let’s first take a look at my projects and tasks in a linear format, which is the picture below.
I find it helpful to write out the projects and tasks I am responsible for.
Yet, in the linear version to the left, I am missing several pieces needed to get a grasp on the whole picture.
Meaning, how do the projects and tasks relate to the department priorities? Good question.
Let’s take a look.
Below is a mind map to assist in answering this question.
Completing the whiteboard mind map helped me see a couple of things that are not apparent when data or information is presented linearly.
Here are some of the things I learned from mapping the projects and tasks nonlinearly.
Most of my time is currently spent in meeting the department’s sustainability priority.
There are at least three commitments that aren’t connected to a department priority. They are the bubbles, or circles, that are off to the side, disconnected from the rest of the mind map.
We are working on systems in each program, yet they are different systems.
And here is a question that arose after reflecting upon this mind map overnight.
How does my time on these various projects and tasks vary as a function of energy output?
It is very common to measure out time in, well, units of time. For instance, project A takes X amount of time, whereas project B takes Y amount of time. Helpful.
Yet, what we also know about time is that, for instance, you can work on a project or task for an hour, let’s say, without exerting that much energy. While, conversely, you can spend 30-minutes on a project or task that requires much more mental, or physical, output. How do you then manage your time?
If you simply gauge or measure all projects the same way, you may, for instance, have a work day that is full of high energy outputs, and a day that has very little, which may cause a balance issue.
My suggestion? Good question.
Well, I plan to remap my projects and tasks by energy output. It might look something like this.
A rough sketch this is, however, even in this rough sketch, you can get the idea.
What this sketch does not take into account, or, rather, does not, at this time, have space for, are those projects that fall outside the department priorities.
More reflection for me.
Alright, that wraps up this entry in the reflection series on thinking about time differently.
Remember, if we simply use time as the only way we measure our output, without considering energy, for instance, we may be missing a big piece of the overall framework of how we schedule ourselves and our work.
Now, in this article, we will discuss how we can increase our productivity by simply being the human being we know ourselves to be. Yep. Ready? Good here. we go.
Have you ever seen behind the scenes of a theatrical production? Yes, no? Well, either way, there is a ton of work that goes into creating a stage production, even a small production at a local high-school.
I remember taking, what was then called stagecraft, in high-school, and that was our job. Creating the stage, or, in sociological terms, creating the visual context for the play. Was great fun.
Erving Goffman, an American-Canadian Sociologist from the 1950’s, talks about life in terms of a play. Noting that we all take on particular personas based on socialization, yes, the context we are working or living in, and the ideas we have about who we are, and, yep, the ideas we believe others hold of us. Phew. That’s a lot of information to hold, which, hint, hint, is part of the point of this article.
I digress, back on track. Here is a short, well, relatively short, synopsis of what Goffman terms dramaturgy.
Dramaturgy is a sociological perspective that is a component of symbolic interactionism and is used in sociological analysis of everyday life. Developed by American sociologist Erving Goffman in his seminal 1959 text The Presentation of Self in Everyday Life, dramaturgy uses the metaphor of theater to explain human behavior. According to this perspective, individuals perform actions in everyday life as if they were performers on a stage. Identity is performed through roles. Here, the term “role” works in two ways, referencing both the name for a theatrical character and the ways in which individuals fill roles in reality by acting as a mother, friend, husband, etc. Dramaturgy argues that the presentation of oneself through role is a way of engaging with society.
Well, think about all of the roles you take on each day. Seriously. Count them real quick. Here, I’ll do it too. I came up with 7. And, that was just a quick inquiry. A more focused inquiry would reveal many, many, more. And, you? How many did you come up with? Yep. Good.
Now, with all of these roles, and what I will now term performances, how much preparation do you do to create, deliver, and sustain these performances? Hm. Quite a bit, I bet. And, time? Yep, preparation is time. And time is energy.
Alright, so we spend a lot of time backstage, in Goffman terms, preparing for our individual performances, even when we are unaware. Yep. And, then frontstage, delivering them? Exactly. We spend a lot of energy there too. True.
And, now, let’s add in being inauthentic. If we are, let us say, working even harder on our performances, because we believe we need to look, act, and behave a certain way, either because we feel we should, or, we feel that others expect that of us, that is even more tiring. Phew. That’s a lot of tiring. Yet, there is another way. How?
By being authentic. And, guess what? Yep. When we are authentic, we save energy.
Authenticity and Productivity
When we are authentic, we save energy because, quite simply, we work less hard trying to convince ourselves and everyone around us that we are someone we’re not. As we’ve already seen, it takes a lot of time and energy just to perform our various roles, which does not include trying to perform them in ways we think we are supposed to.
Further, we all have a limited amount of energy to utilize throughout our day. We can think about our day in terms of exchanging units of energy for each task, project, or activity we take on.
As we exchange our units of energy, our stores become depleted. Now, we can recharge these energy stores by doing various things, such as taking a walk or sitting and breathing for a couple of minutes.
However, we should also covet these energy stores by being aware of our energy levels throughout the day. And? Well, when we are continuously thinking about our performances, our energy is depleted at a faster rate. Why?
Because we are distracted with thoughts and mentalizations that make the work we are engaged with more arduous. Pretty simple.
However, when we aren’t concerned about our performances, meaning we are being authentic and true to the person we know ourselves to be, our energy is saved from tasks such as worrying and overthinking. Important.
And, when we save our energy we can be more productive.
Alright, here then are three productivity byproducts that come from being authentic. Being who we really are. Just for fun, we will call these the 3 C’s of Authentic Productivity.
Capacity – when we are authentic, we have more energy for the aforementioned reasons, and we also have more capacity. More capacity to do the work we need to do, free from the constraints of spending time and energy concentrating on performing in ways that we think we are supposed to, or we think others expect us to.
Concentration – when we are authentic, we are also able to concentrate more easily. Our minds are not busy fretting about our performance. For instance, wondering what someone thinks about what we just said, or how we are acting in a particular context. When we are free from these mentalizations, we are much more clear.
Clarity – and, yes, when we have more capacity to concentrate on the work at hand, we are also more clear. We have more clarity in general about all things, and are able to complete tasks and projects with much greater efficiency and effectiveness.
There is one more bonus to being authentic. Insight.
When we have more capacity, are able to concentrate more effectively, and have more clarity, we create the possibility of receiving more insights. Insights occur when our minds are quiet. When we are quiet.
And, we are much more quiet when we are not in a continuous internal battle about who we are. When we are authentic, this battle drops away, and insights come more frequently.
Wow, that was fun.
Alright, that’s the 3 C’s of Authentic Productivity. Know there are many more benefits to being authentic. Seriously. Many more.
Pretty much everything we do, we do more effectively and efficiently when we are authentic. As we’ve seen in our discussion, worrying about our performances depletes our energy levels.
However, when we are authentic, we save our energy, and in doing so increase our capacity, ability to concentrate, and overall clarity.
You are already just as you are supposed to be. So be who you are, be authentic, embrace yourself, and enjoy each moment of every day.
Oh, yes, and, remember, when you do so, you’ll also enjoy more insights along the way. And, believe me, that’s super fun.